We don’t need to tell you; event management is a time-consuming activity.
However, with the right strategy, you can tackle everything from venue finding to sending out invites in a timely manner.
At Conferences Group, we also serve as a meeting broker and assist with event management in London.
But you might find yourself overwhelmed by all that you have to do. If that sounds like the situation you find yourself in, check out these four smart strategies for streamlining the process.
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Spend Time Getting to Know Your Audience
Often, event managers spend too much time on tasks that their audience doesn’t care about. To avoid doubling up on useless activities, spend a little more time getting to know your audience and what they want. Focus on their goals, wants, and reasons why they’d want to show up to your event. This helps you get laser focused on what you need to do to make it a success.
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Learn To Delegate Tasks
As you near your event date, you’ll find yourself almost consumed with projects; this is the time to start delegating tasks. Clearly, this is one of the most important reasons why you need a solid team on your side. Having confidence in your team is critical since you can use them to delegate tasks. Don’t try to do it all yourself. Get a good team on your side and have them handle vendors and be picky about what you reschedule or agree to.
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Break Down Tasks in Bite-Size Chunks
Breaking tasks down in manageable tasks is important to avoid overwhelm. As a venue finding agency, we know how important it is to break things down. Our advice is to create a to-do list that has no more than 3-4 tasks. Sure, you might think it impossible, but once you complete a task you can move on to the next thing you need to get done. Don’t get bogged down by the long-term goals. Break it down to see accomplishment fairly quickly.
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Use Technology
Enlist the help of team management applications to keep up with your staff throughout the process. Basecamp, Asana, Trello, and Slack are great tools you can use to keep track of items and build to-do lists for your team.
If you need a meetings broker or assistance with event management in London, give us a call. We’ll take one thing off your to-do list—venue finding.
