Are you looking for an event management service? As conference experts, we know how challenging it is to find the right vendors. It takes time and in some cases, money to get the job done. While we work primarily as hotel bookers, we also know what it takes to find and work with the professional vendors. Here are our five tips for hiring the right pros for your next event.
Figure Out What You Want
What are your expectations? Why do you want to hire the vendor you’re looking at? What is your budget? How many hours do you need them to work?
Answer these questions in writing before you start your search. You’d be surprised by how they dictate who you end up hiring.
Inquire About Their Reputation
Your vendors reflect on your business as much as anyone. They represent your business in the eyes of your attendees.
Before you hire any vendor, do extensive research on their reputation to guarantee they are 100% trustworthy.
You can do this by checking out online review sites and even inquiring with the national business registry.
Make an Instruction Guide
Don’t leave your vendors in the dark. Give them thorough instructions of what you expect and how they can attain your goals. Write it down in an instruction manual and have one of your key team members read it. If all is well, hand it out to your vendors. It will free up your time and ensure you get the results you want.
Keep Them Happy
Treat your vendors like you would in your employees. Provide beverages, food and frequent breaks to keep them happy. Ultimately, you’re building a long-term relationship with your vendor, so you want to make their time with your company pleasant.
Turn Over the Reins
Don’t feel like you always have to control things. After you find a quality and trustworthy vendor, it’s time to let go of control. You don’t want to run around feeling like you have to manage the entire event along with the finer details. Give up control to the people who are capable of handling your event.
Hopefully, these tips from our conference experts give you a good starting point for finding the right vendor.
